Paper PFM 14

Public Procurement and Disposal of Assets

The aim of this subject is to provide the learner with the knowledge and skills required to undertake the procurement of goods, works and services as well as the disposal of assets in the public sector. In addition, the learner will be equipped with the knowledge and skills necessary to oversee Public Private Partnerships (PPPs) and effectively undertake contract management in the public sector.

On completion, a candidate should be able to

Explain the general procurement principles, procurement cycle and the role of procurement and supply chain officers in a public entity.
Explain the legal and institutional framework of public procurement.
Discuss the functions of the Public Procurement Regulatory Authority (PPRA).
Apply the general procurement rules and methods in public entities.
Manage stores and the disposal of goods in a public entity.
Manage Public Private Partnerships (PPPs).
Explain the offences and prohibitions in public procurement.
Manage contracts in the public sector. Certified Public Finance Manager (CPFM) - July 2024

Content

1
Introduction to public sector procurement
Explain the general procurement principles, procurement cycle and the role of procurement and supply chain officers in a public entity.
1. 1.1
  Introduction to procurement and store keeping
2. 1.2
  General Procurement Principles
3. 1.3
  The procurement cycle in public institutions
4. 1.4
  The Accountable documents applied in public procurement
5. 1.5
  Roles of Procurement and Supply chain officers in a public entity
6. 1.6
  Relationship between the procurement officers and Stores personnel
7. 1.7
  Stores and stores procedure for public goods
2
Legal and institutional framework of public sector procurement
1. 2.1
  Review of constitution in establishment of procurement function
2. 2.2
  Public Procurement and Disposal Act and its Regulations for 2020
3. 2.3
  The role of the accounting officers in the Procurement process
4. 2.4
  The role of the Cabinet Secretary for the Ministries and Departments and the Management Board in the procurement process.
5. 2.5
  Role played by the Kenya Institute of Supplies Management (KISM)
3
Overview of the Public Procurement Regulatory Authority (PPRA)
1. 3.1
  Establishment
  1. f PPRA as the procurement regulator
2. 3.2
  Roles and Functions of PPRA
3. 3.3
  Powers granted to PPRA in relation to the procurement process
4. 3.4
  Dispute resolution mechanisms
5. 3.5
  The Public Procurement Oversight Advisory Board
4
Application of general Procurement rules and Procurement methods
1. 4.1
  Choice of procurement method and application of general procurement rules
2. 4.2
  Review of procurement methods focusing
  1. n open tender and alternative methods
  2. f procurement
3. 4.3
  Preferences and reservations in public procurement
5
Stores, Store keeping pro- cedures and Disposal of Goods
1. 5.1
  Inspection and receipt of goods
2. 5.2
  Recording of goods and works and services
3. 5.3
  Stores management and distribution
4. 5.4
  Inventory management systems
5. 5.5
  Establishment of disposal committee and its operational procedures
6
Public Private partnerships (PPP)
1. 6.1
  Definition and characteristics of PPP arrangements
2. 6.2
  Public Private Partnership models and their applications
3. 5.3
  Role played by the National Treasury in the management
  1. f PPPs in Kenya
4. 5.4
  The PPP Act 2013
5. 5.5
  PPP models in Kenya.
7
Offences and prohibition in public procurement
1. 7.1
  Debarment from participating in procurement proceedings
2. 7.2
  Prohibitions and
  1. ffences
3. 7.3
  General penalties and sanctions
4. 7.4
  Penalties and sanctions as provided for by the PFM Act 2012
8
Contract management in the public sector
1. 8.1
  Elements of effective contract management
2. 8.2
  Stages
  1. f contract management
3. 8.3
  Role of the contract manager
4. 8.4
  Preparation for contract management
5. 8.5
  Information systems in contract management
6. 8.6
  Challenges facing contract management.
7. 8.7
  Procurement of consultancy services.